The Legal Part

AMK Accounting Ltd is committed to protecting your personal information and complying with the Data Protection Act 2018 and the UK GDPR. We collect and process personal data only where necessary to deliver our services, meet legal obligations, and maintain accurate financial records. The lawful bases we rely on include contract, legal obligation, and legitimate interests.

We collect information such as contact details, financial records, identification documents for AML purposes, and any data required to complete accounting, tax or payroll services. We use this information to provide our services, communicate with you, meet statutory filing requirements, and maintain compliance with HMRC and other regulators.

We retain records for a minimum of seven years, or longer where required by law or professional obligations. You have rights over your data, including access, rectification, erasure, restriction, portability and objection. To exercise these rights, please contact us at our registered office.

We do not share your data with third parties except where required to deliver our services (such as software providers), comply with legal obligations, or where you have given explicit consent. Any transfers outside the UK are handled in accordance with GDPR safeguards.

1. Scope of Services

Our services will be agreed with you in writing through an engagement letter, which sets out the specific work we will undertake. Services may include bookkeeping, VAT, payroll, accounts preparation, tax returns, advisory work and company secretarial tasks. Any additional work outside the agreed scope will be quoted separately.

2. Client Responsibilities

You agree to provide complete, accurate and timely information necessary for us to carry out our work. You remain responsible for the accuracy of the information supplied and for ensuring all filings are approved before submission.

3. Fees & Payment

Fees are charged either monthly or as one‑off services, depending on the package or engagement. VAT is charged at the prevailing rate. Invoices are payable within 14 days. We reserve the right to charge for additional work, urgent work, or delays caused by missing information.

4. Limitation of Liability

We will perform our work with reasonable skill and care. Any limitation of liability will be set out in your engagement letter and must meet the reasonableness test under the Unfair Contract Terms Act 1977. We do not accept liability for losses arising from inaccurate information provided by you or delays outside our control.

5. Confidentiality

We treat all client information as confidential and will not disclose it to third parties except where required by law, professional duty, or where necessary to deliver our services.

6. Anti‑Money‑Laundering (AML)

Before acting for any client, we must complete identity verification checks in line with AML regulations. We may request identification documents and carry out electronic verification. We cannot begin work until AML checks are complete.

7. Electronic Communication

We may use email and cloud‑based systems to communicate and deliver services. While we take reasonable precautions, we cannot guarantee the security of electronic communications.

8. Complaints

If you are dissatisfied with our service, please contact us in writing. We will investigate and respond promptly. If unresolved, you may escalate the matter to AAT in line with their complaints procedure.

9. Termination

Either party may terminate the engagement with reasonable notice. We will provide a disengagement letter and return client records once fees are settled.

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